Executive Assistant to the Chief Marketing Officer "CMO"
- Tempe, United States
Posted 3 days ago
About the role
About Us
Disaster Recovery Restoration (DRR) is a licensed, IICRC-certified restoration and reconstruction contractor serving the Phoenix metro area. We serve property management, senior living, hospitality, healthcare, and commercial facilities — and we're in growth mode.
The Role
This is a true right-hand position to our Chief Marketing Officer and Co-Owner. You'll work side by side with him every day, running his world — his calendar, his schedule, his follow-up — while driving the market intelligence that puts him in front of the right people.
The mission is simple to say and challenging to do well: research every vertical in the Phoenix commercial market, figure out who the decision-makers are, and get our CMO in the room with them. You're not selling anything. You're opening doors, building his network map, and making sure that once a relationship starts, it never goes cold.
The right person for this role thinks like a chief of staff: strategic, resourceful, organized, and comfortable operating with real autonomy on behalf of an executive.
What You'll DoMarket Research & Relationship Strategy
- Map every commercial vertical we serve and identify the key decision-makers at each target account, including:
◦ Property management companies and facility managers
◦ Commercial office buildings
◦ Hospitals and healthcare systems
◦ Medical non-hospital facilities — medical offices, surgicenters, outpatient clinics, and dental offices
◦ Hospitality — hotels and resorts
◦ Multifamily housing
◦ Municipalities and government facilities
◦ Firehouses
◦ Nursing homes and assisted living communities
◦ Retail
◦ Educational institutions and libraries
◦ Stadiums, sports facilities, halls, and event venues
◦ Places of worship
◦ Industrial facilities
◦ General contractors that perform no restoration work
◦ Golf courses
- Use LinkedIn, association directories, and online research to build and maintain the CMO's target relationship list
- Research industry associations (BOMA, IREM, CAI, IFMA, AZ Multihousing, and similar): membership pricing, member lists, and event calendars — and keep the CMO booked for the lunches, mixers, and golf events where relationships happen
- Reach out on the CMO's behalf to arrange introductions — face-to-face, Zoom, or phone
Executive Support
- Own the CMO's calendar and build his daily schedule, including arranging brief 15-minute client drop-by visits (always with permission secured in advance)
- Manage reminder and follow-up correspondence so every relationship and commitment stays warm
- Communicate professionally with new and existing customers from your own company email account
- Handle vendor onboarding and registration on commercial account compliance portals
- Coordinate with our insurance team to get our current certificates of insurance as needed for new customers
Marketing Coordination
- Work with our social media team to gather and distribute content across platforms
- Send video content to existing customers and researched prospects to keep DRR top of mind
What We're Looking For
- 3–5+ years supporting an executive, owner, or sales/BD leader — as an EA, chief of staff, sales operations coordinator, or similar
- A researcher's mindset: you enjoy digging into an industry, mapping who's who, and figuring out how to reach them
- Polished, professional communication — written and verbal — because you'll be representing a C-level executive and the company daily
- Exceptionally organized with relentless follow-through; nothing slips
- Comfortable and confident interacting with executives, property managers, and facility directors
- Proficiency with Google Workspace or Microsoft Office, CRM software, and LinkedIn
- Comfortable adopting new tools and using AI platforms (ChatGPT, Claude, and similar) to work faster and smarter in research, writing, and organization
- Willing and able to make professional collections calls on unpaid invoices when needed
- High discretion — you'll be inside the owner's calendar, relationships, and business information all day
Bonus points for: restoration, construction, insurance, commercial real estate, or property management industry exposure; experience with vendor compliance portals; prior chief-of-staff-style roles.
What We Offer
- $55,000–$70,000/year based on experience
- Uncapped monthly bonuses tied to KPIs
- Company cellphone, laptop, company credit card, and admin supplies provided
- Health, dental, and vision insurance after 90 days
- 401(k) plan after 6 months
- A seat directly beside ownership — you'll learn how commercial business development actually works, with a real growth path as we scale
- A role with visible daily impact, not a back-office job
Pay: $55,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person