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Join SEAPORTS as an Office Assistant and become a vital part of our dynamic team supporting daily operations at one of the nation’s leading port authorities. This role offers an exciting opportunity to contribute to a fast-paced environment where organization, communication, and efficiency are key to keeping everything running smoothly.

As an Office Assistant, you will play a crucial role in maintaining seamless administrative processes that support our teams and stakeholders. If you thrive in a collaborative setting and enjoy multitasking with a detail-oriented approach, this position is for you.

Key Objectives

• Provide comprehensive administrative support to ensure office efficiency and productivity.
• Serve as a reliable point of contact for internal teams and external visitors.
• Assist with day-to-day operations to help the SEAPORTS team meet organizational goals.

Responsibilities

• Manage incoming calls, emails, and correspondence, directing inquiries appropriately.
• Coordinate scheduling, appointments, and meetings for various departments.
• Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents.
• Prepare and process routine reports, forms, and documentation as required.
• Support inventory tracking and ordering of office supplies to maintain stock levels.
• Greet and assist visitors, providing a welcoming and professional first impression.
• Assist with data entry and basic bookkeeping tasks as needed.
• Collaborate with team members to support special projects and events.

Qualifications

• High school diploma or equivalent; additional certification in office administration is a plus.
• Proven experience in an administrative or office assistant role preferred.
• Strong organizational skills with an ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new software.
• Ability to work independently and as part of a team in a fast-paced environment.
• Attention to detail and a proactive approach to problem-solving.

Benefits

• Competitive salary with opportunities for growth and development.
• Comprehensive health, dental, and vision insurance plans.
• Retirement savings plan with company match.
• Generous paid time off and holiday schedule.
• Supportive and inclusive workplace culture focused on collaboration.
• Access to professional training and career advancement resources.