Admin Asst. & Logistic Coordinator
- Abu Dhabi, United Arab Emirates
Posted 6 days ago
About the role
Job Description: Admin Assistant & Logistic Coordinator
Reporting : Admin & HR Manager
Admin Assistant Support
- Assist in handling day-to-day office administrative activities.
- Ensure proper filing and record management, both physical and electronic.
- Support accommodation management, including inventory tracking and maintenance requests.
- Coordinate pest control, housekeeping, and facility service providers.
- Support onboarding activities for new employees.
Logistic Coordinator :
- Manage and coordinate the daily operations of a fleet of company owned and leased vehicles.
- Maintain complete records of vehicle registrations, insurance policies, permits, inspections, and lease agreements.
- Ensure timely renewal of vehicle registrations, insurance, Salik accounts, and regulatory permits.
- Coordinate preventive maintenance, servicing, repairs, and breakdown support to minimize vehicle downtime.
- Monitor vehicle tracking systems, fuel consumption, mileage, and driver performance.
- Investigate vehicle accidents, damages, and traffic violations, and coordinate insurance claims.
- Maintain records of traffic fines and ensure timely recovery or settlement as per company procedures.
- Prepare monthly fleet utilization, maintenance, fuel consumption, and cost reports for management review.
- Manage vehicle handover and return processes, ensuring proper documentation and condition reporting.