4256 Technical Officer Coordination Public Response Helpline 1166 jobs near me

The Follow-up Officer is responsible for monitoring and coordinating the progress of construction-related activities to ensure projects are completed on time. The role involves following up with internal departments, clients, consultants, subcontractors, suppliers, and government authorities to ensure timely completion of tasks, approvals, documentation, and project milestones.

Key Responsibilities

• Follow up on daily project activities and ensure work progresses according to the approved schedule.
• Coordinate with project managers, site engineers, and supervisors regarding pending tasks and project updates.
• Monitor the status of approvals, permits, inspections, and technical documents.
• Follow up with consultants and clients for drawing approvals, RFIs, material submittals, and other project-related documentation.
• Coordinate with procurement to ensure timely delivery of materials and equipment.
• Follow up with subcontractors and suppliers regarding work progress and delivery schedules.
• Maintain records of pending actions and prepare follow-up reports for management.
• Track project deadlines and remind responsible teams of upcoming milestones.
• Coordinate with HR, Administration, Finance, and Logistics whenever project support is required.
• Ensure proper communication between departments to avoid delays.
• Escalate critical issues and delays to management with recommended corrective actions.
• Attend coordination meetings and prepare minutes of meetings and action trackers.
• Maintain accurate records of correspondence, approvals, and project documentation
• Excellent communication and interpersonal skills.
• Timely closure of pending action items.
• Percentage of approvals obtained within target timelines.
• Reduction in project delays due to follow-up issues.
• Accuracy and timeliness of progress reports.
• Response time for coordinating and resolving pending matters.
• Stakeholder satisfaction with coordination and communication.
• Strong coordination and follow-up abilities.
• Good organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Experience with ERP systems and document management software is an advantage.
• Strong attention to detail and problem-solving skills.

Work Location: In person