Procurement Assistant
- Dubai, United Arab Emirates
Posted 14 days ago
About the role
Job Brief
Are you an experienced Procurement Assistant with hands-on exposure to end-to-end procurement, RFQ handling, supplier coordination, and Letter of Credit (LC) documentation?
Are you a native Arabic speaker with the confidence to communicate effectively with Arabic-speaking clients, suppliers, banks, and government authorities?
If you have strong negotiation skills, experience in import/export documentation, and the ability to coordinate closely with Finance, Logistics, and external stakeholders, then you are the one we are looking for.
Key Responsibilities:
Supplier Sourcing & Vendor Management
- Identify and research new suppliers to meet emerging business requirements.
- Source alternative suppliers for existing procurement needs to ensure continuity.
- Build, populate, and maintain a comprehensive supplier database.
- Demonstrate strong negotiation and procurement skills to achieve cost-effective purchasing.
RFQ & Procurement Operations
- Manage the end-to-end RFQ (Request for Quotation) process in coordination with the Logistics Manager.
- Ensure RFQs and tenders issued to vendors meet company specifications and timelines.
- Review all existing and pending purchase orders and follow up with suppliers to ensure timely shipment.
Letter of Credit (LC) & Trade Documentation
- Handle invoicing and follow up on Letters of Credit (LCs).
- Work closely with the Finance Department on LC-related purchases.
- Review LC drafts received from customers and advise on required amendments.
- Check Export LCs and request amendments where necessary.
- Prepare and sign Export Letters of Credit and Collection Documents.
- Prepare Bill of Lading (BL) instructions for the import team in line with LC requirements.
- Follow up with banks on submitted documents for LC negotiation, approval, or collection.
Logistics & Shipment Coordination
- Coordinate with suppliers and logistics companies for shipment arrangements.
- Liaise with local authorities for shipment-related requirements.
- Communicate with suppliers regarding delivery discrepancies and resolve claims.
- Coordinate with insurance service providers/agencies for required insurance documents.
Finance & Internal Coordination
- Liaise with the Finance Department to process payments to:
- Government authorities
- Suppliers
- Service providers
- Follow up with customers on past-due bills and outstanding payments.
Compliance, Attestation & Documentation
- Apply for attestation and legalization of documents.
- Obtain Certificates of Origin and other trade documents from relevant government agencies.
Reporting & MIS
- Maintain daily MIS reports related to procurement, documentation, and shipments.
- Ensure proper documentation control and audit readiness.
Required Skills/Qualifications/Experience
- Bachelor’s Degree in Business Administration, Supply Chain Management, Logistics Management, International Business, Commerce, Finance, Accounting, or any related field.
- Minimum 2 years of experience in procurement, logistics, or trade operations.
- Hands-on experience with:
- Letters of Credit (Import & Export)
- RFQs and vendor coordination
- Trade and shipping documentation
- Fluency in Arabic (Mandatory) – spoken and written.
- Strong negotiation and vendor management skills.
- Good understanding of LCs, invoicing, and export/import documentation.
- Strong coordination and follow-up skills.
- High attention to detail and ability to manage multiple priorities.
- Proficient in MS Excel and MS Office.
- Ability to work independently with minimal supervision.
What We Offer
Gross salary - AED 6,000 - 7,000 / month
Medical insurance.
Annual vacation
Job Types: Full-time, Permanent
Pay: AED6,000.00 - AED7,000.00 per month
Application Question(s):
- How many years of experience do you have in procurement, logistics, or trade operations?
Work Location: In person