Program Coordinator
- Omaha, United States
Posted 26 days ago
About the role
GENERAL REQUISITION INFORMATION
EEO Statement:
The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its education programs or activities, including admissions and employment. The University prohibits any form of retaliation taken against anyone for reporting discrimination, harassment, or retaliation for otherwise engaging in protected activity. Read the full statement.
Job Title
Program Coordinator
Job Grade
AB15H
Division
Academic Affairs
College/Dept
Programs
Department
International Programs
Requisition Number
2026-00274
FTE (full-time equivalency)
100
Work Schedule
Monday through Friday; 8:00AM-5:00PM
Does the position provide the opportunity to work Remotely/Telecommuting?
Yes – partial remote/telecommute opportunity
Appointment Term
12- 12/12 months
Is this position essential personnel according to the inclement weather policy?
No
Pay Information
55,000
Pay Schedule
Hourly
FLSA Designation
Non-Exempt
Position Summary
Global Grants & Academic Programs (GAP) supports international education initiatives that connect Omaha to the world through academic programs, grant-funded exchanges, and customized training opportunities. The unit manages the Intensive English Program (IEP), Custom Programs, Summer Institutes, and externally funded Grants, including programs sponsored by the U.S. Department of State. These programs foster cross-cultural exchange, professional development, and academic success for participants from around the globe. The Program Coordinator plays a central role in supporting the planning, coordination, and implementation of these programs. This position is responsible for managing communications, logistics, participant support, and administrative processes across multiple program areas. The coordinator serves as a key point of contact for students, participants, partners, and campus stakeholders, ensuring programs are delivered efficiently and with a high level of professionalism. A strong coordinator is an organized project manager, proactive communicator, and adaptable problem solver who can manage multiple priorities simultaneously. This role requires attention to detail, strong customer service skills, and the ability to work both independently and collaboratively. The coordinator contributes to program success through effective communication strategies, logistical coordination, and ongoing support for participants and partners. The position supports program lifecycle activities including recruitment, admissions, pre-arrival communication, program delivery, and post-program evaluation. The coordinator also assists with financial tracking, reporting, and maintaining accurate program records. This role has a direct impact on participant experience, program quality, and the reputation of International Programs. This position will participate in International Programs initiatives and represent the GAP unit in interactions with campus and external partners.
Job Duties
Responsibility Area:
Project Management and Administrative Affairs
Duties:
Provide program coordination and participant support across Intensive English Program (IEP), Custom Programs, and grant-funded initiatives:
- Serve as a primary point of contact for prospective and current participants
- Manage communication via email, CRM systems (e.g., Salesforce), and other platforms
- Support admissions tracking, enrollment updates, and participant data management
- Assist with planning and implementation of orientations, student activities, and events
Provide ongoing support to participants throughout program duration
Percentage Of Time
30
Essential Function:
Yes
Responsibility Area:
Program Coordination
Duties:
Coordinate logistics for Custom Programs, Summer Institutes, and Grants:
- Arrange housing, transportation, site visits, and program activities
- Book classrooms, meeting spaces, and campus resources
- Develop program schedules, calendars, and materials
- Support on-site program delivery, including accompanying participants and facilitating activities
- Coordinate purchasing of supplies and track related expenses
Percentage Of Time
25
Essential Function:
Yes
Responsibility Area:
Administrative Operations and Financial Management
Duties:
Support grant-funded programs and administrative operations:
- Assist with project management of assigned grants
- Track expenses, process receipts, and support budget monitoring and reporting
- Maintain program records and prepare reports for internal and external stakeholders
- Provide technical and administrative support to staff, partners, and participants
Percentage Of Time
20
Essential Function:
Yes
Responsibility Area:
Communications Management
Duties:
Develop and manage communications and outreach efforts:
- Support recruitment campaigns through social media, webinars, and email communications
- Assist in creating newsletters, promotional materials, and program updates
- Coordinate communication strategies for prospective students and partners
- Contribute to maintaining accurate and updated program information across platforms
Percentage Of Time
15
Essential Function:
Yes
Responsibility Area:
Program Monitoring, Reporting, and Evaluation
Duties:
Support program evaluation, engagement, and continuous improvement:
- Organize participant surveys and collect feedback
- Assist with reporting outcomes and program impact
- Participate in team meetings and contribute updates, agenda items, and process improvements
- Maintain organized task tracking for weekly, monthly, and annual responsibilities
Percentage Of Time
5
Essential Function:
Yes
Responsibility Area:
Other Duties
Duties:
Other duties as assigned.
Percentage Of Time
5
Essential Function:
No
Required and Preferred Qualifications
Required Education
Bachelor’s degree from four-year college or university in a related field.
Required Experience
Minimum of two years of office coordination, administrative support or customer service experience. Strong Microsoft Office skills, including the ability to create and use Excel tables for basic data tracking, sorting, and basic formulas.
Required License/Certification
NA
Required Additional Qualifications:
NA
Preferred Education
Degree or training in Communications, Business, English, TESOL, international studies or other relevant training or work experience
Preferred Experience
Prior experience as a program or project coordinator or work with a grant-funded project. International travel and living experience. Cross-cultural competency and strong problem-solving skills. Experience in financial management, including grants, budgeting, reconciliation, tracking expenses and reporting.
Preferred License/Certification
NA
Preferred Additional Qualifications:
Some prior experience in an international setting, study abroad, working with immigrant or international communities, foreign language, or intercultural communications. Prior experience working in an educational setting a plus. Excellent verbal and written skills. Experience with video editing, digital marketing or digital communications, or project planning would be an asset but are not required.
Compliance Requirements
Credit Check
No
Motor Vehicle Licensing Validity Check
No
Pre-employment Physical Request and Assessment
No
Drug Screen
No