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Full-Time Executive Assistant – Customer Service, Accounting & Dual-Company Support

Location: Remote

Position Type: Full-Time (40 hours/week)

About the Role:

Amani Construction & Development, along with its affiliated company Jenny Investments LLC, is seeking a highly organized and dependable Executive Assistant to support day-to-day operations across both entities. This full-time role requires a strong background in customer service, executive support, and accounting. The ideal candidate will have direct experience in the construction or real estate development industry. You’ll be the first line of contact—handling emails and phone calls—and will assist with invoicing, construction draw requests, rental payment tracking, and general operations.

Approximately 80% of the work will be performed for Amani Construction & Development, with the remaining 20% supporting Jenny Investments LLC.

This role will also require a short-term focus on improving internal systems and documentation. At the beginning of employment, the Executive Assistant will help enhance the company’s digital file tracking system and create process documentation to support future staff onboarding and training.

Schedule:

· Monday through Friday, 8 hours per day (40 hours per week)
Key Responsibilities:

For Amani Construction & Development:· Communications Management:

o Monitor, respond to, and organize incoming emails

o Track high-priority items and follow through on deadlines and deliverables

o Answer incoming phone calls, transfer to appropriate team members or take messages

o Draft and send routine communications on behalf of executive leadership

· Administrative Support:

o Maintain digital file organization and document tracking

o Improve and restructure digital file management systems for efficiency

o Develop written documentation of internal processes to support team training

o Coordinate schedules and manage calendars

o Track follow-up items and assist with correspondence from project partners and city staff

Financial & Project Support:

· Prepare and submit invoices to clients, lenders, and project partners

· Lead and manage all construction draw requests, ensuring necessary documentation is submitted

· Monitor payment statuses and support tracking of outstanding receivables

· Perform basic invoice reconciliation using QuickBooks Online (QBO) to ensure accurate records and payments

· Utilize JobTread for project and financial tracking

For Jenny Investments LLC:Email & Communication Management:

· Manage the Jenny Investments email inbox

· Respond to general inquiries from tenants and partners, escalating as needed

· Track and flag high-priority tenant issues or requests for prompt attention

Rental Payment Tracking:

· Track and record incoming rental payments

· Follow up on outstanding or late payments

· Coordinate with tenants regarding payment schedules or concerns

Qualifications:

· Proven experience in executive assistance, customer service, and accounting

· Industry experience in construction or real estate development is required

· Excellent written and verbal communication skills

· Proficiency with Microsoft 365 (Outlook, Excel, Word, Teams)

· Comfortable with multi-line phone systems and managing multiple inboxes

· Familiarity with invoicing and reconciliation in QuickBooks Online (QBO) is required

· Strong organizational skills and attention to detail

· Ability to prioritize tasks and meet deadlines independently

Pay: $60,000.00 - $80,000.00 per year

People with a criminal record are encouraged to apply

Work Location: In person