Receptionist
- New York, United States
Posted 25 days ago
About the role
Our client is seeking a receptionist to handle client-facing duties and general office management tasks. When clients walk into our office, we want them to be greeted with a friendly and welcoming face and a helpful attitude. The ideal candidate will possess excellent communication skills, a strong work ethic, good organizational skills, the ability to multitask, and a positive attitude.
- Pay rate: $28 - $30
- Salary if/when perm: $60,000-65,000
- 8:30 AM 5:30 PM, full time
- New York, New York office
- Greet visitors both in person and over the phone while answering, forwarding, and referring inquiries as needed.
- Assist clients in navigating the office.
- Notify employees about visitors' arrivals.
- Maintain a tidy and presentable front desk with all necessary materials (e.g., pens, forms, paper).
- Update the phone list and prepare key card activations for new hires.
- Schedule bookings for the conference room.
- Assist the Head of People Management in managing petty cash.
- Perform various administrative tasks, such as copying, faxing, scanning, opening mail with an electronic letter opener, stamping invoices, organizing invoices for the bookkeeper, and delivering them to the bookkeeper.
- Organize daily mail by sorting incoming items, placing them in the appropriate mailboxes, and handling outgoing mail.
- Prepare forms for different courier services, including UPS and FedEx.
- Order supplies from vendors such as Staples and Pitney Bowes, etc.
- Ensure office equipment is well-maintained by checking that printers function properly and arranging repairs when necessary.
- Oversee the upkeep of the office pantry, ensuring it remains clean, neat, and well-organized
- Regularly restock pantry supplies (e.g., coffee, tea, snacks, utensils) and notify management when inventory is low.
- Ensure that all appliances and pantry equipment are clean and functioning correctly.
- Coordinate with vendors or office management regarding pantry-related purchases or maintenance.
- Assist the Office Manager with any additional tasks as needed.
- Prior experience as a receptionist or in a comparable role.
- Professional attire and behavior.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office applications, including Word, Excel, Outlook, and Yardi.
- Effective time management skills.
- Experience in administrative and clerical procedures.
- Able to collaborate efficiently in a team, assisting with various tasks as needed.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
Opportunity Awaits.