3341 Medical Assistant Associate Ashford Oaks Executive Health jobs near me

We are seeking an organized, detail-oriented, and proactive Administrative Assistant to support daily operations and keep our office running smoothly. In this role, you will handle core clerical tasks, manage communications, organize schedules, and support team members across departments. The ideal candidate is a reliable communicator who thrives in a fast-paced environment and excels at multi-tasking.

Key Responsibilities

Manage incoming phone calls, emails, and mail, routing inquiries to the appropriate team members promptly.

Maintain executive and team calendars, schedule meetings, and coordinate conference room bookings.

Prepare, proofread, and format documents, spreadsheets, presentations, and team memos.

Greet office visitors and clients with a welcoming, professional demeanor.

Order and maintain office supplies, tracking inventory to prevent shortages.

Maintain physical and electronic filing systems to ensure document security and quick retrieval.

Coordinate travel arrangements, accommodations, and itinerary details for management.

Assist with basic data entry, invoice logging, and expense reporting.

Support company event planning, meeting setups, and catered lunches as needed.

Qualifications & Requirements

High school diploma or equivalent required; Associate or Bachelor's degree preferred.

1–3 years of administrative, office support, or clerical experience.

Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) or Google Workspace (Docs, Sheets, Slides, Gmail).

Strong written and verbal communication skills with high attention to detail.

Exceptional time-management abilities and the capacity to prioritize daily workload independently.

Discretion and integrity when handling confidential company or client information.

Benefits & Perks

Health, dental, and vision insurance options

Paid time off (PTO) and paid company holidays

401(k) retirement plan with company match

Professional development and skill-building opportunities

How to Apply

Please submit your resume and a brief cover letter describing your experience to [Insert Application Link or Email Address].