Administrative Assistant
- Tampa, United States
Posted 26 days ago
About the role
Securance Consulting is looking for a detail-oriented, dependable Administrative Assistant to keep our office running smoothly and support our administrative team. If you're the kind of person who takes pride in getting the details right and learns new systems quickly, this role is built for you.
About Securance Consulting
Securance Consulting is a Tampa-based firm providing cybersecurity and IT professional services to public and private sector clients nationwide. We're a small, close-knit team where administrative work isn't an afterthought — it's core to how the business runs, and the people who do it well are trusted with real responsibility.
About the Role
The Administrative Assistant supports the day-to-day operations of the firm, working under the direction of the Executive Office Administrator and Executive Office Manager. In your first 90 days, you'll be independently managing CRM data entry, monitoring key email accounts, supporting accounts receivable follow-up, and handling office logistics — mail, shipping, and supplies — with minimal oversight. This is a hands-on, hybrid role for someone who's organized, responsive, and comfortable juggling multiple recurring workflows.
What You'll Do
- Create and maintain client and lead records in Zoho CRM, keeping contact, contract, and campaign details accurate and current
- Execute the accounts receivable follow-up cadence and coordinate new client vendor/ACH setup
- Monitor and route inbound email across several company accounts, flagging anything time-sensitive
- Review incoming bids and RFPs against our go/no-go criteria and flag anything unclear
- Maintain and update government and procurement portal registrations
- Handle office logistics — mail, bank deposits, shipping, and supply inventory
- Print, bind, and ship proposal packages and support event and team coordination as needed
What We're Looking For
Required:
- 3–5 years of experience in an administrative or office support role
- Proficiency in Microsoft Office — Word, Excel, and Outlook
- Strong attention to detail; comfortable with data entry accuracy as a core part of the job
- Professional written and verbal communication skills, with prompt, courteous responsiveness
- Must live locally in the Oldsmar/Westchase area or be able to reliably commute — this is a hybrid position
- Reliable transportation
Preferred:
- Experience with CRM platforms (Zoho CRM or similar) or other business software systems
- Prior experience in a small business or professional services environment
Schedule & Location
- Monday–Thursday, 8:00 AM–5:00 PM; Friday, 8:00 AM–12:00 PM
- Hybrid; Office is in Tampa, FL
- Candidates should be local to the Oldsmar/Westchase area
Mission:
To protect businesses from cyber threats by providing independent, unbiased assessments of IT security, control, compliance, and operational efficiency.
Job Type: Full-time
Pay: $40,000.00 - $45,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Are you located within 8 miles of our location?
- How many years of experience do you have with Microsoft Word, Excel and Outlook?
- Have you worked in a professional services environment before?
Work Location: Hybrid remote in Tampa, FL 33635