Secretary & HR / Government Relations Officer
- Abu Dhabi, United Arab Emirates
Posted 14 days ago
About the role
Al Yafour Transport & General Contracting L.L.C. — Abu Dhabi
Licensed Abu Dhabi contracting company requires a Secretary who will also own the HR, government relations and payroll functions end-to-end — self-driven, not waiting for daily instructions.
A. Secretarial & Office Administration
- Draft, issue and log official correspondence to clients, consultants and government authorities .
- Incoming / outgoing correspondence register with reference number, date, subject, party and required action; follow up until closed.
- Document control: contracts, variation orders, claims, invoices, LPOs, subcontracts — filed electronically by project with a clear naming and version system.
- Manage the General Manager's schedule, meetings, calls and visitors; prepare meeting minutes with action owners and due dates.
- Prepare and submit tender and prequalification documents within deadlines.
- Office supplies, courier, utilities and company document custody.
B. HR & Government Relations
- Full visa cycle: offer letter, MOHRE work permit, medical, Emirates ID & residence visa (ICP), health card, e-contract.
- All renewals: residence visas, Emirates IDs, health cards, trade licence (ADDED), Abu Dhabi Chamber membership, MOHRE establishment file, contractor classification.
- Insurances: DOH mandatory health insurance, ILOE unemployment insurance, workmen's compensation.
- Maintain a single electronic register of all company and employee documents with expiry dates, and act on renewals in advance.
- Employee files, leave records, warning letters and clearance documentation.
C. Payroll
- Collect and verify site attendance, leave and overtime before entry.
- Calculate basic pay, allowances, overtime, deductions and advances per the registered MOHRE e-contract.
- Submit the payroll sheet for General Manager approval each month.
- Prepare the SIF file, upload via WPS, confirm bank settlement and report any rejection immediately.
- Final settlements: gratuity, unused leave, repatriation ticket, signed clearance before visa cancellation.
Requirements
- Minimum 3 years in a UAE contracting company covering secretarial work, PRO/HR and payroll.
- Hands-on knowledge of MOHRE and ICP portals and the WPS system.
- Proven ability to close tasks without daily supervision.
Pay: AED4,000.00 - AED6,000.00 per month
Work Location: In person