Receptionist
- Dubai, United Arab Emirates
Posted 14 days ago
About the role
Receptionist / Administrative Assistant – Job Description
The Receptionist / Administrative Assistant is responsible for providing professional front-desk reception services while supporting the day-to-day administrative operations of the company. This role requires excellent communication, organizational, and customer service skills to ensure smooth office operations.
Key Responsibilities:
- Welcome and assist visitors, clients, and guests in a professional manner.
- Answer, screen, and direct incoming telephone calls.
- Manage incoming and outgoing emails, courier services, and office correspondence.
- Maintain reception and office areas in a clean and organized condition.
- Schedule meetings, appointments, and conference room bookings.
- Prepare letters, reports, and other administrative documents.
- Maintain filing systems and organize company records.
- Assist with HR administrative tasks, including maintaining employee files and coordinating interviews.
- Monitor and order office supplies and maintain inventory.
- Coordinate with vendors, suppliers, and service providers.
- Support management with administrative tasks and special projects.
- Handle confidential information with professionalism and discretion.
- Perform other duties assigned by management.
Qualifications:
- Bachelor's degree or diploma in Business Administration or a related field.
- Minimum 1–2 years of experience as a Receptionist or Administrative Assistant.
- Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Excellent verbal and written communication skills in English.
- Strong organizational and time-management skills.
- Professional appearance and positive attitude.
- Ability to multitask and work under pressure.
- Knowledge of office equipment and administrative procedures.
Preferred Skills:
- Experience in the UAE is an advantage.
- Familiarity with document management and office coordination.
- Strong customer service and interpersonal skills.
- Ability to maintain confidentiality and work independently.
Reports To: HR/Admin Manager or General Manager
Pay: AED2,000.00 - AED2,500.00 per month
Work Location: In person