219 Executive Support Specialist jobs in New York

Job Overview

We are seeking a highly organized, detail-oriented, and proactive Remote Data Entry / Executive Assistant to join our remote team. This position is ideal for a professional who excels at administrative support, data management, and executive coordination while maintaining a high level of accuracy, confidentiality, and professionalism.

The successful candidate will be responsible for providing executive administrative support, maintaining accurate records, coordinating schedules, managing communications, and performing data entry tasks to ensure smooth day-to-day business operations.

Key Responsibilities

Accurately enter, update, and maintain company records, databases, and confidential information.

Provide administrative support to executives and management teams.

Manage calendars, schedule appointments, meetings, and virtual conferences.

Prepare, edit, and organize correspondence, reports, presentations, and other business documents.

Respond to emails, phone calls, and other communications professionally and promptly.

Organize electronic files and maintain accurate documentation and records.

Coordinate travel arrangements, meeting logistics, and expense reports as required.

Perform document management, filing, and record-keeping while ensuring data accuracy.

Assist with special projects, research, and general administrative tasks.

Maintain confidentiality when handling sensitive company and executive information.

Collaborate with internal departments to ensure efficient workflow and operational support.

Perform additional administrative duties as assigned.

Qualifications

High school diploma or equivalent required; an associate's or bachelor's degree is preferred.

Previous experience in data entry, executive assistance, administrative support, or office administration is preferred.

Excellent written and verbal communication skills.

Exceptional organizational and time-management abilities.

Strong attention to detail and a high level of accuracy.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.

Excellent typing and computer skills.

Ability to prioritize multiple tasks and meet deadlines in a remote work environment.

Strong problem-solving and interpersonal skills.

Ability to work independently while maintaining professionalism and confidentiality.

Preferred Skills

Experience with CRM systems, document management software, and scheduling tools.

Knowledge of virtual collaboration platforms such as Microsoft Teams or Zoom.

Strong multitasking and project coordination abilities.

Professional demeanor with excellent customer service and communication skills.

Benefits

Competitive salary with performance-based growth opportunities.

Fully remote work environment.

Flexible work schedule.

Paid training and professional development opportunities.

Career advancement within a growing organization.

Paid time off and holiday benefits.

Comprehensive benefits package for eligible employees.

Supportive, collaborative, and professional work environment.

If you are a motivated professional with exceptional organizational skills and a passion for administrative excellence, we encourage you to apply for this exciting opportunity to grow your career as a Data Entry / Executive Assistant.