4607 Executive Support Assistant Administrator jobs near me

Horn Ridge Engineering & Consultancy is seeking an experienced HR & Administrator Executive to oversee Human Resources administration, executive support, document control, and project coordination across the HR, Projects, and Operations Departments. The successful candidate will play a key role in managing the employee lifecycle, supporting recruitment and payroll administration, maintaining technical and corporate documentation, and ensuring efficient administrative operations within a construction and engineering environment.

Key ResponsibilitiesHuman Resources

• Manage recruitment, onboarding, probation, employee records, contracts, and offboarding.
• Coordinate attendance, leave, payroll inputs, performance appraisals, and HR reporting.
• Prepare HR letters, employment contracts, warning letters, certificates, and other HR documentation.
• Ensure compliance with company policies and applicable labour regulations.
• Support employee relations, disciplinary processes, training coordination, and HR initiatives.

Technical & Administrative Support

• Manage document control for project drawings, technical submissions, contracts, reports, correspondence, and company records.
• Maintain document registers, version control, filing systems, and archives.
• Provide executive administrative and secretarial support to Management, Projects, and Operations.
• Prepare reports, presentations, official correspondence, and meeting minutes.
• Coordinate meetings, travel arrangements, project documentation, and communication with clients, consultants, contractors, and internal departments.
• Monitor contract renewals, project documentation, and administrative deadlines.
• Maintain confidentiality of HR, commercial, and project information.

Qualifications & Experience

• Bachelor's Degree in Human Resources, Business Administration, Office Management, Engineering, Construction Management, or a related field.
• Minimum 7 years of experience in HR, administration, executive support, or document control within an engineering consultancy, construction, or project-based environment.
• Strong knowledge of HR administration, document control, and construction documentation.
• Excellent English communication and report-writing skills.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Application Question(s):

• Are you currently in UAE?
• Can you join immediately?

Work Location: In person