111 Executive Staff Assistant jobs in New York

TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

Overview:

The Executive Assistant will directly support both the Chief Legal Officer, as well as the EVP, Government Affairs for TKO. The person in this role will handle heavy calendar management, coordination, and scheduling as well as expense reports. It will be critical for the person in role to anticipate administrative needs throughout any given day, including the executives busy travel schedules. We’re looking for an experienced executive assistant with the ability to support high level and highly confidential work who has a passion for this type of role.

Responsibilities:

The ideal candidate is proactive, highly organized, and excels at time management, thriving in a fast-paced environment with changing priorities.

• Manage two Senior Executives’ calendars, including scheduling, and confirming meetings and conference calls
• Arrange comprehensive international travel plans by coordinating all logistics, including booking flights, updating itineraries, making restaurant reservations, and organizing transportation, where needed
• Coordinate logistics for executive visitors, including booking meeting rooms and handling hospitality needs
• Handle expense reports, authorizations, and approvals in accordance with company policies and procedures
• Collaborate with the global team and other executives to take detailed meeting notes, capture action items, and ensure tracking and completion of deliverables with team members, where needed
• Screen incoming requests and correspondence, through email, phone calls, and additional CRM platforms while prioritizing based on urgency
• Liaise with internal and external stakeholders, including clients and business associates, at all levels
• Maintain organized filing system to ensure efficient document management
• Gather, compile, and analyze information for letters, reports, presentations, and other executive communications
• Support special projects as needed

Requirements:

• 3+ years of executive assistant experience supporting C-level executives
• Ability to work under pressure in a dynamic, fast-paced environment
• Quick learner with the ability to adapt to new tasks, systems, and changing priorities
• High level of discretion in handling confidential information
• Strong communication skills, including drafting messages, note-taking, action item tracking, and follow-through
• This role requires travel and flexibility to adjust to changing plans as needed
• Strong interpersonal skills and ability to build rapport quickly and collaborate
• Proven experience in managing multiple tasks and meeting deadlines with accuracy
• A proactive, customer service-oriented mindset, with a strong sense of teamwork
• Demonstrated professionalism and strong professional etiquette
• Ability to adjust to changing priorities and schedules with ease