203 Contracts Administration Assistant jobs in Dubai

Job Summary:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the CEO/Managing Director. The ideal candidate will manage daily schedules, coordinate business activities, handle confidential matters, and ensure smooth communication across departments. Candidates with previous experience in the contracting or construction industry will be given preference.

Key Responsibilities:

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, meeting agendas, and minutes.
• Screen calls, emails, and visitors, ensuring timely responses and follow-ups.
• Coordinate with internal departments, clients, consultants, suppliers, and government authorities.
• Monitor project updates, deadlines, and action items, following up with relevant teams.
• Organize and maintain confidential records, contracts, and company documents.
• Assist in preparing proposals, tender documents, and business presentations when required.
• Track approvals, payments, and important business correspondence.
• Arrange board meetings, management meetings, and company events.
• Conduct research, gather information, and prepare reports for management decisions.
• Handle special assignments and projects as directed by the CEO.
• Ensure effective communication and coordination between the CEO and all stakeholders.
• Maintain professionalism and confidentiality in all matters.

Qualifications & Experience:

• Bachelor's degree in Business Administration or a related field.
• Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management.
• Experience in a contracting, construction, engineering, or manufacturing company is highly preferred.
• Strong understanding of business operations and project coordination.
• Excellent written and verbal communication skills in English (Arabic is an advantage).
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, multitasking, and time management skills.
• Ability to work under pressure and handle confidential information with discretion.

Key Competencies:

• Executive support and office administration
• Calendar and travel management
• Meeting coordination and minute-taking
• Document and correspondence management
• Project coordination and follow-up
• Strong communication and interpersonal skills
• Problem-solving and decision-making
• Attention to detail and accuracy
• Confidentiality and professionalism
• Ability to prioritize multiple tasks effectively

Pay: AED8,000.00 - AED10,000.00 per month

Work Location: In person