Secretary to MD– Kochi
- Kuala, India
Posted 4 days ago
About the role
Executive Secretary / Personal Assistant
Kochi, Kerala (On-site)
Full-time | Permanent
About Us
Elite Chartered Accountants consists of SS Money & Associates, Chartered Accountants, India, together with Elite Consults LLC and Bizvibe Corporate Services LLC, UAE-based professional firms.
Our Kochi office supports accounting, audit, tax, consulting, corporate services, and advisory functions for international and GCC-based businesses.
Role Overview
We are looking for an organised, dependable, and proactive Executive Secretary / Personal Assistant to provide executive and personal assistance to the Managing Director and support day-to-day administrative and coordination activities.
The role involves extensive use of technology and AI-based productivity tools. Candidates should be comfortable learning and leveraging AI tools to improve efficiency and support evolving workflows.
Key Responsibilities
- Provide executive, secretarial, and personal assistance to the Managing Director.
- Manage correspondence, scheduling, follow-ups, and document management.
- Coordinate meetings, appointments, travel arrangements, and routine communications.
- Track pending matters and ensure timely follow-ups and completion of assigned tasks.
- Prepare letters, reports, presentations, and other office documents.
- Coordinate with clients, staff, and external parties as required.
- Use AI and digital productivity tools effectively and proactively suggest improvements to workflows and office productivity.
Qualifications & Skills
- Bachelor's degree or equivalent qualification.
- Good communication skills in English, both written and verbal.
- Strong organisational and multitasking abilities.
- Proficiency in MS Office applications, including Word, Excel, and PowerPoint.
- Prior experience in a secretarial, administrative, executive assistant, or personal assistant role will be preferred.
- Familiarity with AI tools and AI-assisted workflows, such as ChatGPT, Microsoft Copilot, Claude, Gemini, or similar tools, is mandatory.
- Professional attitude, attention to detail, and ability to interact confidently with clients and colleagues.
- Ability to work independently, prioritise tasks, maintain confidentiality, and follow through on responsibilities.
- Willingness to continuously learn and adopt new technologies.
Additional Details
- Location: Petta Junction, Kochi, Kerala (On-site)
- Immediate joiners or candidates with a short notice period are preferred.
How to Apply
Apply through this posting.
Job Types: Full-time, Part-time, Fresher, Internship
Work Location: In person