1035 Business Office Coordinator jobs in Pennsylvania Jobs Near Me

We are seeking a highly organized and dependable Scheduling Coordinator to support daily scheduling, administrative coordination, and communication across the organization. The Scheduling Coordinator will help ensure appointments, meetings, tasks, and schedules are properly organized and that information is communicated accurately and on time.

The ideal candidate is detail-oriented, professional, comfortable managing multiple priorities, and able to communicate effectively with clients, vendors, employees, and internal teams. Strong organizational skills and the ability to follow up on outstanding items are essential.

Key Responsibilities

Scheduling & Calendar Management

Coordinate and maintain daily, weekly, and monthly schedules

Schedule appointments, meetings, calls, and other business activities

Confirm appointments and communicate schedule changes promptly

Monitor calendars for conflicts and make adjustments when necessary

Coordinate schedules between multiple employees, departments, vendors, and external contacts

Maintain accurate and up-to-date scheduling records

Communication & Coordination

Communicate professionally with clients, vendors, employees, and other contacts

Respond to scheduling inquiries by phone, email, or other approved communication channels

Provide accurate information regarding appointments, timelines, and scheduling requirements

Follow up on pending requests and ensure outstanding scheduling matters are addressed

Relay important updates and changes to the appropriate team members

Administrative Support

Maintain organized scheduling documents, records, and correspondence

Enter and update information in company databases, calendars, and software systems

Prepare basic reports, schedules, lists, and other administrative documents

Assist with coordinating meetings and preparing necessary materials

Support other departments with routine administrative and coordination tasks

Maintain confidentiality when handling company and client information

Schedule Tracking & Follow-Up

Monitor scheduled activities and identify potential conflicts or delays

Follow up with responsible parties regarding incomplete or pending tasks

Keep schedules updated when priorities or circumstances change

Escalate scheduling issues that may affect deadlines or operations

Help ensure scheduled activities are completed according to established timelines

Qualifications & Skills

Strong organizational and time-management skills

Excellent written and verbal communication

Strong attention to detail and accuracy

Ability to prioritize multiple assignments and meet deadlines

Professional and courteous communication style

Comfortable using computers, email, calendars, spreadsheets, and standard office software

Ability to work independently while also collaborating with a team

Reliable, dependable, and willing to learn new systems and procedures

Previous scheduling or administrative experience is helpful but not always required