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Executive Assistant / Project Manager

Reports To: Chief Executive Officer (CEO)

Company Overview

We are a unified network of specialized companies with a shared mission to simplify global commerce—from last-mile delivery to cross-border ecommerce—by connecting businesses and international shoppers through seamless, reliable, and technology-driven solutions. By combining operational expertise with innovative platforms, we make global shopping and shipping faster, safer, and more accessible, delivering excellence at every step of the journey.

Position Summary

The Executive Assistant / Project Manager serves as a trusted partner to the CEO by providing high-level administrative support, managing strategic projects, and ensuring organizational priorities move forward efficiently. This role requires exceptional organization, discretion, initiative, and the ability to balance multiple priorities in a fast-paced environment.

The ideal candidate is proactive, resourceful, detail-oriented, and capable of anticipating needs before they arise. They serve as a key point of coordination across departments, helping the CEO stay focused on strategic initiatives while ensuring day-to-day operations run smoothly.

Executive Support and Administrative Management

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
• Prioritize incoming communications, correspondence, and requests.
• Prepare agendas, presentations, reports, and briefing materials.
• Attend meetings as requested, record notes, and track action items.
• Screen and prioritize requests requiring the CEO's attention.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.
• Maintain organized electronic and physical filing systems.
• Coordinate travel logistics, itineraries, accommodations, and meeting schedules.
• Manage contracts, vendor communications, and administrative projects as assigned.
• Support office operations and executive priorities as business needs evolve.
• Project Management and Business Operations
• Coordinate cross-functional projects from planning through completion.
• Develop project timelines, milestones, and deliverables.
• Monitor project progress and proactively identify risks or obstacles.
• Follow up with department leaders to ensure action items are completed on schedule.
• Maintain project documentation and provide regular status updates.
• Assist with operational planning and strategic initiatives.
• Research information, prepare analyses, and summarize findings for executive decision-making.
• Draft professional correspondence, reports, and internal communications.
• Organize company meetings, executive retreats, and special events as needed.

Qualifications, Education and Experience

• Bachelor's degree in Business Administration, Management, or a related field preferred.
• Equivalent combination of education and relevant experience may be considered.
• 5+ years of executive administrative support, project management, or similar experience.
• Experience supporting senior executives or C-level leadership preferred.
• Experience coordinating multiple projects simultaneously.

Knowledge, Skills & Abilities

• Outstanding organizational and time management skills.
• Strong project management and coordination abilities.
• Ability to prioritize competing demands with minimal supervision.
• Exceptional attention to detail and follow-through.
• High level of integrity and ability to maintain confidentiality.
• Ability to work independently while collaborating effectively across departments.
• Professional judgment and decision-making abilities.
• Adaptability in a fast-paced, changing environment.
• Microsoft Office Suite and Google Workspace
• Project and document management software
• Ability to quickly learn company-specific software and systems
• Ability to remain seated or standing for extended periods.
• Occasional lifting of up to 20 pounds.
• Occasional travel may be required.

Compensation and Benefits

• $85,000 - $110,000 (DOE/DOQ)
• Medical and Insurance Benefits
• Retirement Benefits
• Paid Time Off
• Other Benefits

Pay: $85,000.00 - $110,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Work Location: In person