Administrative Assistant
- Tampa, United States
Posted 26 days ago
About the role
Job Description
Administrative Assistant
Position Summary
- Our client is seeking a highly organized and adaptable Administrative Assistant to support the company's back-office operations. This role will serve as a key resource across multiple functions, including administrative support, travel coordination, expense reporting, HR administration, and general business operations.
- The ideal candidate is a mid-career professional with experience wearing multiple hats in a fast-paced environment. They should be highly organized, detail-oriented, technologically savvy, and capable of managing competing priorities with minimal supervision. Experience supporting government contractors and familiarity with accounting processes is highly preferred.
Administrative & Operational Support
- Provide administrative support to leadership and back-office teams.
- Coordinate travel arrangements, itineraries, and expense reports.
- Manage calendars, meetings, documentation, and internal communications.
- Assist with special projects and company initiatives as needed.
- Maintain organized electronic records and business documentation.
- Assist with onboarding and offboarding activities.
- Support HR processes, employee communications, policy administration, and record maintenance.
- Coordinate completion of employment-related documentation.
- Serve as a resource for employees on administrative and HR-related questions.
- Assist with expense tracking, invoice processing, and general administrative accounting tasks.
- Support collection and organization of financial documentation.
- Partner with internal teams to ensure accurate recordkeeping and reporting.
- Assist with vendor management and administrative compliance activities.
- Support multiple departments and adapt to changing business needs.
- Learn company operations and provide cross-functional support where needed.
- Help ensure processes are completed accurately and efficiently.
- Identify opportunities to improve administrative workflows and organization.
Required
- 7+ years of administrative, operations, office management, or business support experience.
- Proven ability to manage multiple priorities simultaneously.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- High level of proficiency with Microsoft Office Suite and business systems.
- Ability to work independently in a remote environment.
- Experience supporting HR, accounting, operations, or executive leadership teams.
- Familiarity with government contracting environments.
- Experience processing expense reports and coordinating travel.
- Basic accounting, bookkeeping, AP/AR, or financial administration experience.
- Demonstrated employment stability and career progression.
- Resourceful and self-sufficient.
- Highly organized and detail-oriented.
- Comfortable wearing multiple hats.
- Technically proficient and paperless-minded.
- Strong problem-solving skills.
- Professional, dependable, and proactive.
- Team-oriented with a willingness to learn all aspects of the business.
Job Requirements
Remote