Legal Administrative Assistant
- San Francisco, United States
Posted 26 days ago
About the role
Title: Legal Administrative Assistant
Location: San Francisco (Hybrid)
Hours: Full-Time (35 hours/week)
Exempt Status: Non-Exempt
Benefit-eligible: Yes
Salary Range: $38-$49/hour
About Us
For over 30 years, Goodman Neuman Hamilton LLP (GNH) has earned a stellar reputation as a trusted leader in civil litigation and appeals across California. Based in San Francisco, our 17-attorney firm represents Fortune 500 companies and other distinguished clients with aggressive, innovative, and efficient legal strategies.
Our partners have collectively conducted more than 100 jury trials and are widely regarded as outstanding advocates. Their excellence has earned recognition from Super Lawyers Magazine, San Francisco Magazine, and the American Board of Trial Advocates, along with the highest AV rating from Martindale-Hubbell.
Our practice spans a broad range of civil litigation, including personal injury, construction defect, professional liability, and insurance coverage disputes. Notable clients include Home Depot, McKesson Corporation, River City Bank, Armanino LLP, and The Regents of the University of California.
Job Summary
We are seeking a highly organized, detail-oriented Legal Administrative Assistant to support our attorneys and administrative team. This role is ideal for a proactive professional who enjoys working in a fast-paced environment, takes pride in producing high-quality work, and excels at managing multiple priorities.
The Legal Administrative Assistant plays an important role in ensuring the smooth day-to-day operation of the firm by providing administrative, clerical, and client service support.
This role will be 35 hrs per week and operates on a hybrid schedule, requiring two days per week minimum in the SF office. The office is open every day if you prefer in-office work.
Essential Duties & Responsibilities
● Provide administrative and litigation support to attorneys and legal staff.
● Prepare, format, proofread, and assist with the preliminary drafting of legal forms, correspondence, and discovery documents.
● File pleadings, motions, and other legal documents with state and federal courts.
● Maintain litigation calendars, including tracking court deadlines, hearings, filing dates, and case-related deadlines.
● Coordinate and schedule meetings, depositions, court appearances, and other case-related events.
● Communicate professionally with court personnel, clients, outside counsel, vendors, and other stakeholders.
● Assist with document management, including organizing, maintaining, and updating electronic and physical case files.
● Answer and direct incoming phone calls and assist with general client communication.
● Coordinate mail, courier services, and document deliveries.
● Perform administrative tasks such as filing, scanning, copying, data entry, and records management.
● Assist with office operations, ordering supplies, and supporting special projects as needed.
● Maintain confidentiality and exercise discretion when handling sensitive legal and client information.
● Perform other administrative and litigation support duties as assigned.
Qualifications/Requirements
● Bachelor's degree required.
● Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
● Excellent written communication, proofreading, and analytical skills.
● Exceptional attention to detail and accuracy.
● Ability to manage competing deadlines and consistently deliver high-quality work product.
● Ability to follow instructions, exercise sound judgment, and effectively execute tasks independently.
● High proficiency with Microsoft Word and strong working knowledge of Microsoft Office applications, including Outlook and Excel.
● Strong computer skills and the ability to quickly learn and utilize document management systems, court filing platforms, and other legal software.
● Professional demeanor and strong interpersonal skills.
● Ability to communicate effectively with attorneys, clients, court personnel, and outside counsel.
● Ability to maintain confidentiality and handle sensitive information with discretion.
Preferred Qualifications
● Prior experience in a law firm, litigation practice, or other professional services environment.
● Familiarity with state and federal court filing procedures.
● Experience with litigation calendaring, scheduling depositions, and coordinating legal deadlines.
● Experience preparing, formatting, or managing legal documents and correspondence.
Physical Requirements
● Prolonged periods of sitting at a desk and working on a computer
● May need to lift boxes from time to time to assist with office upkeep
Benefits
● Medical and dental insurance with 100% employer-paid coverage for employees and 50% employer-paid coverage for eligible dependents
● Long-term disability insurance with 100% employer-paid coverage for employees
● Flexible Spending Accounts (FSAs) for dependent care
● 401(k) retirement plan with profit-sharing contributions
● Optional supplemental insurance plans
● Generous paid time off, including 10 paid holidays and paid vacation time
● Hybrid work schedule
How to Apply
Please submit a PDF version of a cover letter and resume to Josh Robles, Office Administrator, at jrobles@gnhllp.com.
EEO Statement
Goodman Neuman Hamilton LLP is an equal opportunity employer. We are committed to creating an inclusive workplace and consider all qualified applicants without regard to race, color, religion, creed, sex, pregnancy, childbirth and related medical conditions, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, genetic information, military or veteran status, or any other characteristic protected by applicable law.
Goodman Neuman Hamilton LLP complies with the California Fair Chance Act and the San Francisco Fair Chance Ordinance. Qualified applicants with arrest and conviction records will be considered for employment in accordance with applicable law.
If you require a reasonable accommodation during the application or interview process, please contact us.
Pay: $38.00 - $49.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Work Location: Hybrid remote in San Francisco, CA 94104