11 Administrative Assistant jobs in Irvine

Job Title: Office Coordinator/Receptionist

Department: Admin

FLSA Status: Non-Exempt

Salary: $55,000 annually

Location: Irvine, CA

ABOUT THE ROLE

Haskell & White is one of the largest independently owned public accounting firms in Southern California, serving a diverse mix of public and private middle-market companies across industries including real estate, technology, life sciences, manufacturing, and nonprofits. As the Office Coordinator, you are the first point of contact for our clients, guests, and staff, and play an important role in maintaining a professional, welcoming, and well-organized front office environment. This is a highly visible role that requires someone who takes pride in delivering an exceptional experience for everyone who walks through our doors.

WHAT YOU WILL DO

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  Greet clients, guests, and staff in a courteous and professional manner, manage check-in procedures, and direct visitors appropriately.

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  Answer and route incoming calls, take accurate messages, and respond to general inquiries regarding the firm's services and departments.

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  Coordinate incoming and outgoing mail, packages, and courier services, and ensure timely and accurate distribution.

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  Maintain the appearance and organization of the front desk, lobby, kitchen, and other common areas.

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  Provide administrative support to firm leadership and staff, including scheduling meetings, preparing documents, and assisting with internal communications.

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  Manage office supply, snack, and beverage inventory and place orders in accordance with budget and approval procedures.

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  Assist with the coordination of internal events, meetings, and training sessions, including catering arrangements, room setup, and cleanup; organize external firm functions as needed.

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  Support the onboarding of new employees by preparing workstations, welcome materials, and access credentials.

WHAT WE ARE LOOKING FOR

Education: High school diploma or equivalent

Experience: 2 or more years of reception or office administration experience

Technology: Proficiency in Microsoft Office, including Outlook, Word, and Excel

Skills: Warm and professional presence, strong organizational skills, clear communication, and a team-first attitude

WHAT TO EXPECT

This is a full-time, in-office role based at our Irvine location. The annual salary for this position is $55,000. You will be an integral part of our administrative team, supporting the day-to-day operations of a busy and growing firm.

Haskell & White LLP is committed to creating an inclusive workplace. Reasonable accommodations will be made for individuals with disabilities to perform the essential functions of this role.