32 Administrative Assistant External Agency Staff jobs in New York United States

Job Overview


Job Title:Administrative Assistant

Company:Super Color Digital

Location:New York, New York, United States

Employment Type:Full-Time


Super Color Digital is a leader in large-format printing and custom signage, creating extraordinary visual experiences for some of today’s most recognised brands and organisations. We are seeking a highly organised and proactive Administrative Assistant to join our dynamic team in New York. The ideal candidate will be a crucial part of our daily operations, providing comprehensive support to ensure the smooth and efficient running of our office. This role is perfect for a detail-oriented individual who thrives in a creative, fast-paced environment and is passionate about contributing to a team that brings bold ideas to life.


Responsibilities

* Manage and coordinate office operations and procedures to ensure organisational effectiveness and efficiency.

* Act as the first point of contact for clients and visitors, handling correspondence via phone and email with professionalism.

* Schedule and organise meetings, appointments, and company events, including managing calendars for senior staff.

* Prepare, edit, and format reports, invoices, presentations, and other documents.

* Maintain an organised filing system for both physical and digital records.

* Monitor and order office supplies, ensuring inventory is well-stocked.

* Provide administrative support for various projects, liaising with internal teams and external partners.

* Assist with basic bookkeeping tasks and the processing of expenses.

* Make travel arrangements and manage itineraries for staff as required.


Qualifications

* Proven experience in an administrative or office support role.

* Exceptional organisational and time-management skills with the ability to prioritise tasks effectively.

* Proficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

* Excellent written and verbal communication skills with a keen eye for detail.

* Strong interpersonal skills and the ability to work collaboratively within a team.

* A proactive approach to problem-solving and the ability to work independently.

* Experience within a creative agency, printing, or manufacturing environment is desirable but not essential.


Benefits

* A competitive salary and comprehensive benefits package.

* Opportunities for professional growth and development within an industry-leading company.

* A creative, collaborative, and supportive work environment.

* The chance to be part of a team that transforms visionary concepts into vivid, impactful realities.